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Adopted by Sea Grant Association
March 18, 2003

Sea Grant Association Bylaws

Article 7 - Officers
    Designation and Election
    President
    Vice President/President Elect
    Secretary
    Treasurer

Section 1. Designation and Election. The officers of the Corporation shall consist of a president, a president-elect, a secretary and a treasurer. No officer of the Corporation shall hold more than one office at a time. The officers shall be elected in Accordance with Article III of the Bylaws and shall be subject to Article IV. In the instance where a tie vote occurs in the election of any Officer of the Corporation, this result will be announced to the membership, and a second round of voting will be conducted, with the same candidates appearing on the ballot. If this balloting again results in a tie ,then the President, in the presence of the Board of Directors, shall determine the winner of this election by a coin toss, or other random selection process, from amongst the two tied finalists.

Section 2. President. The president shall have general supervision over the affairs of the Corporation, and shall perform all duties incident thereto and have such duties as may from time to time be assigned by the Board of Directors, including but not limited to the following:

1. To serve as chief executive and chief operating officer of the Corporation;
   
   
2. To serve as a member and Chair of the Board of Directors;
   
   
3. In consultation with the External Relations Committee Chair, supervise the activities of any corporation employees dealing with issues of governmental relations;
   
   
4. To appoint committee members;
   
   
5. To appoint, with the approval of the Board of Directors, a qualified individual from the ranks of the Association to serve as its Fiscal Officer and assist the Treasurer in the performance of the duties of that office. The Fiscal Officer shall serve at the pleasure of the Board of Directors.
   
   
6. To appoint a delegate to serve as Parliamentarian, said delegate having the responsibility to see that these Bylaws are adhered to, and that all meetings of the Corporation are conducted in conformity with accepted standards of parliamentary procedure.
   
   
7. To be the official representative of the Corporation with NOAA and other government, business, and non-governmental organizations with whom the Corporation is undertaking business. At such times as the president is a Sea Grant director, he/she shall also be the Sea Grant director representative on the Sea Grant National Review Panel. At such times as the president is not a Sea Grant director, another member of the Board of Directors who is a sea grant director shall be elected by those delegates who are sea grant directors to represent the Sea Grant directors on the National Panel;
   
   
8. To present a president's report at each annual business meeting covering activities of the Corporation during his/her term of office; and
   
   
9. To serve ex officio on all committees of the Corporation.

Section 3. President-Elect. The duties of the president-elect elect shall include the following:

1. To serve as a member of the Board of Directors;
   
   
2. To serve as a member of the Program Mission Committee;
   
   
3. To serve as a member of the External Relations Committee;
   
   
4. To familiarize himself/herself with the work of the Corporation in order to effectively serve as President of the Corporation; and
   
   
5. To assume the position of the president of the Corporation In the event of vacancy in that position.

Section 4. Secretary. The secretary shall maintain the records for the Corporation, other than the financial records maintained by the treasurer. The secretary's duties shall include the following:

1. Maintain the official delegate list;
   
   
2. Assist the president in the processing of and maintain files of correspondence, official Corporation records, committee assignments, historical information, and other such documents pertaining to the business of the Corporation;
   
   
3. Assist the president in preparation for meetings and prepare minutes of meetings of the Corporation and of the Board of Directors; and
   
   
4. Other such duties as the president may assign.

Section 5. Treasurer. The treasurer shall maintain the financial records of the Corporation. The duties of the treasurer shall include the following:

1. The treasurer, working in close conjunction with the Fiscal Officer, shall be responsible for keeping all accounts, for preparation of an annual detailed report of Corporation accounts for review by the Resources and Finance Committee or someone hired on their behalf to provide, audit, for preparation of an annual financial statement to be presented to the members at each annual meeting, for assisting in the preparation of each annual budget, for depositing all member and associate member dues for safekeeping, and for all other Corporation receipts and disbursements.
   
   
2. The treasurer shall oversee, no latter than January 1 of each year, the preparation of invoices for annual membership dues by the Fiscal Officer, and the presentation of these to the president for transmittal. Dues shall be sent to the Fiscal Officer, a record of receipt shall be presented to the treasurer and properly recorded, after which the funds will be deposited in the appropriate account.
   
   
3. The treasurer shall also oversee the investment portfolio of the Sea Grant Association, and provide regular investment status reports to the Resources and Finance Committee, and to the Board of Directors.
   
   
4. The treasurer is responsible for maintaining and filing appropriate tax returns and for assuring that the appropriate legal instruments of the Corporation are on file with appropriate state and federal agencies.

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